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10 Best Projectors for Conference Rooms in 2023: Reviews

A projector in a conference room is an essential piece of equipment that plays a vital role in delivering effective presentations. We generally use it to share screens and engage people present in a meeting.

Considering the statistics, 73% of meeting rooms involve two to four people while 53% conference rooms are built for the meeting up to seven people. Sharing a screen over a laptop can be chaotic. Hence, to make the meeting effective and channelize the proper communication, best projector for office conference rooms become a pivotal piece of equipment.

If you want to replace your old projector with the best projector for the conference roomyou’ll be pleased to know that luck’s on your side. There are many affordable options present in the market currently that are considerably under $500 or $600. They won’t make a hole in your pocket and are capable fulfill your expectations.

But, it is important to consider if your projector is compatible with bright rooms as most of the conference rooms are well-lit today. Make sure you examine and evaluate each piece based on its features, specifications, pros, and cons, before making a decision.

10 Best Projectors for Conference Rooms: Buying Guide & Review

We have laid down the results of our detailed research below to lend you a helping hand in dredging out the best office projectors. Go on, have a look.

S.NoTop 10 ProductsBuy Now
1.Epson VS250 SVGA Projector Buy Now
2.BenQ MW632ST Short Throw Projector Buy Now
3.Optoma EH412 Projector Buy Now
4.Epson PowerLite 2247U Projector Buy Now
5.Optoma X600 Projector Buy Now
6.Epson VS240 Projector Buy Now
7.Optoma X400LVe Professional Projector Buy Now
8.BenQ HT2150ST Short Throw Projector Buy Now
9.ViewSonic High Brightness Projector Buy Now
10.GooDee HD Video Projector Buy Now

1. Epson VS250 SVGA Projector

Key Specifications

  • Hardware Interface: HDMI
  • Brightness: 3200 Lumen
  • Controller Type: Button Control
  • Display resolution: SVGA – SVGA (800 x 600) (native) / 1400 x 1050 (resized)
  • Image Contrast Ratio: 15000:1
  • Item Dimensions: 11.9 x 3.2 x 9.2 inches
  • Item Weight: 5.30 lbs

Offering 3-chip, 3-LCD technology, what catches our attention about the Epson VS250 is its colour accuracy. The 3200-lumen brightness complements its terrific color gamut and brings out the finest picture in all light conditions. The 1:45:1 throw ratio will fit any office space, irrespective of its size. Equipped with horizontal and vertical digital keystone correction, the 28 dB low noise level makes it a decent buy among the other best projectors for conference rooms.
The projector is lightweight and portable. With a lamp life of 10000 hours, there’s nothing to worry about its replacement any time soon. Though the display resolution offered by this device might be a little lower than what you have been encountering with other similar products, it’s the combination of incredible features that compelled us to include it in our list. Being compatible with the latest media players, mobiles and laptops, it could be connected wirelessly to any system.
Since the projector takes no time to establish a connection and starts projecting within a matter of seconds, it will help you save time in meetings.

  • Excellent colour accuracy
  • Budget-friendly
  • Auto vertical keystone
  • Projects clear picture in a well-lit room
  • Low noise level
  • Low image resolution
  • Only one HDMI port

2. BenQ MW632ST Short Throw Projector

Key Specifications

  • Hardware Interface: HDMI
  • Mounting Type: Ceiling Mount
  • Wattage: 305 watts
  • Brightness: 3200 Lumen
  • Image Contrast Ratio: 13000:1
  • Item Dimensions: 11.3 x 9.15 x 4.5 inches
  • Item Weight: 5.70 lbs
  • Resolution: 1280×800 (WXGA)

What draws our attention to BenQ MW632ST is the 0.9 short-throw design of the lens to make it an ideal fit for a small to medium conference room. The projector automatically turns on after detecting the VGA input signal, which helps in enhancing the viewer’s experience and saves the team’s time. Not only the 3,200 lumens brightness is impressive, but the high 13000:1 contrast ratio too will deliver the desired image and allow your team to view any presentation conveniently, even when the room light is too bright.

Coming to the price, this projector for the conference room is a great steal. With a lamp life of 10,000 hours, BenQ MW632ST can accompany you for as long as 10 years. Featuring various modes like data review, presentation, and infographics, the device is among the best PowerPoint projectors present out there. Offering outstanding energy-saving features that can save up to 70% of lamp power in 15000 hrs of lamp life and automatically switch off after 20 minutes of no input, it comes with all the necessary accessories like VGA cable, Anti-dust filter, lens cover, carry bag, 3D glasses, etc., to reduce your post-purchase setup cost.

  • Long life of lamp
  • Offers multiple view modes for presentations.
  • Two HDMI ports
  • Impressive short-throw design
  • 1.2x zoom
  • Doesn’t support 4k resolution
  • Might show the rainbow effect

3. Optoma EH412 Projector

Key Specifications

  • Hardware Interface: VGA, USB
  • Mounting Type: Ceiling Mount
  • Brand: Optoma
  • Wattage: 10 watts
  • Brightness: 4500 lumens
  • Lamp life: 15000 hours

The Optoma EH412 Projector comes with 4500-lumen brightness, making it perfect for a large well-lit meeting room. With 1080 HD resolution, it gives out razor-sharp visuals and supports 4K HDR input. Combining sRGB and REC.709 color profiles with a 50000:1 contrast ratio, this device will project sharp images that will let your audience view all the details without any hassle. With a 10-watt built-in mono speaker, audio will always be crisp and clear.

The lamp life offered by this model is variable in different modes, I.e., 4000, 10000, and 15000 hours in bright mode, Eco mode, and Dynamic mode, respectively. Moreover, it can let you zoom up to 1.3x and with +15°/-15° vehicle keystone correction to adjust the images perfectly. The setup and placement for this projector are effortless. Moreover, since the projector has a 34-35 ms lag time, there’s no chance of annoying time wastage.

  • Two HDMI ports available
  • Low fan noise, 26dB in Eco mode, and 33dB in Bright mode.
  • Light and portable, weighing 7.7 pounds.
  • Offers uniform brightness.
  • Easy to set up and adjust.
  • Shows a rainbow effect.
  • Echo effects might accompany increasing audio.

4. Epson PowerLite 2247U Projector

Key Specifications

  • Hardware Interface: USB, HDMI
  • Brand: Epson
  • Wattage: 350 watts
  • Controller Type: Remote Control
  • Product Dimensions: 11.48 x 14.85 x 4.93 inches
  • Item Weight: 7.05 pounds

Most Epson projectors have something about their color accuracy that makes us their fan. This projector is no disappointment—equipped with a 3-chip processor, Epson power 2247U projects images with decent color accuracy. The 230W UHE bulb lamp has a life of 15000 hours in Eco mode. The piece also comes with a powerful 16-watt mono speaker. It is also compatible with a large spectrum of video modes including 720p,1080p/60, 1080i, 576i, 576p, 480p, and 480i. With a 4,200 Lumens ANSI rating, it will suit any kind of room, even with bright lighting.

You can wirelessly project anything from laptops or smartphones with the help of its iProjection app. Additionally, the Epson PowerLite 2247U offers LAN connectivity for extended wireless operations. With 1080p, Full HD support, the projector works flawlessly, offering an enjoyable viewing experience. It also features enterprise-level security to save your data from getting compromised during networking.

  • IR remote control and VGA cable included in the box
  • A 15000:1 contrast ratio helps in detailing the darker areas
  • MHL connectivity available to stream content directly from mobile
  • Wide color gamut with 3-chip technology
  • Compact and portable design
  • Doesn’t offer power zoom
  • No lens shift

5. Optoma X600 Projector

Key Specifications

  • Hardware Interface: HDMI
  • Wattage: 300 watts
  • Brightness: 6000 Lumen
  • Image Contrast Ratio: 10000:1
  • Item Dimensions: 12.8 x 10.2 x 4.3 inches
  • Resolution: 1024×768 (XGA)

If it’s the brightness that you prioritize, this projector is an ideal purchase for you. With its 6000 lumens brightness, this product lets you project an output that’s best suited for widescreen operations. Furthermore, Optoma X600 offers 1024 X-768 XGA resolutions, with a contrast ratio of 10000:1, making sure you don’t miss out on graphic accuracy. In addition, you practically have no post-purchase expenses, as the device comes with all the essential accessories like a lens cap, IR laser Remote, VGA connecting cable, AC Power cord, etc.

The lamp of this projector has a life of 3,500 hours, which is also replaceable. You would be glad to know that it’s easily mountable on the ceiling. While using the Optoma X600, there is no need to attach an external speaker since the device features a powerful 10-watt speaker, which is perfect for small to medium-sized conference rooms. The +/-15° vertical keystone correction allows uncomplicated set-up, and its 1.1x zoom feature also helps in quicker placement.
The best part- is its price is no pain!

  • Compatible with BrilliantColor technology.
  • Offers 26 languages for accessing the screen menu.
  • Dual HDMI and VGA connectivity.
  • Flicker-free images as it supports a 144Hz rapid refresh rate.
  • Low noise level, I.e., 28dB.
  • Lower lamp life than its competitor.
  • Lens cannot be changed.

6. Epson VS240 Projector

Key Specifications

  • Hardware Interface: HDMI
  • Wattage: 214 watts
  • Brightness: 3000 Lumen
  • Controller Type: Remote Control, Button Control
  • Image Brightness: 3000 lumen
  • Item Dimensions: 11.7 x 9.2 x 3.2 inches
  • Image Contrast Ratio: 15000:1

Epson VS240 projector is an excellent match for your conference room. It has a 1Key -watt audio system that will be sufficient for small to medium-sized meetings. It comes with a lamp life of 5000 hours in Normal and 10000 hours in Eco mode. The device can be controlled manually and with the help of a remote, that comes with it in the package. You don’t have to worry about connectivity as it supports HDMI and would connect to your laptop, smartphone, and media player in a blink.
Though it falls behind a little when it comes to brightness, I.e., 3000 lumens, the projection still comes out to be color balanced. What one needs to pay attention to is its price. If you are tight on the budget and still want a projector that’s more than just essential and fulfills all your presentation and meeting-related needs, this one might work for you.

  • Lightweight and portable.
  • Inexpensive.
  • No rainbow effect.
  • The lamp is replaceable.
  • Easy setup.
  • No optical zoom
  • Lacks a carrying case

7. Optoma X400LVe Professional Projector

Key Specifications

  • Hardware Interface: VGA, USB
  • Mounting Type: Ceiling Mount
  • Lamp Life: Up to 15,000 hours
  • Display resolution: 1024 x 768
  • Contrast Ratio: 25000:1

Optoma boasts a light-on viewing feature with its X400LVe projector as its brightness is rated at 4000 lumens. Offering 1.1x Zoom and vertical keystone correction of +/-40, the device is easily installed. To give you an idea about its throw, it projects a 120″ image from a distance of 15.5 feet. Not only is it ideal for a medium-sized meeting room, but it will also save you from unnecessary power consumption. The Eco+ mode lets you project high-quality images with less power, and the advanced Auto power off technology shuts the machine down once the pause exceeds a pre-set inactivity time.

Coming to the quality of the picture, this model by Optoma again doesn’t fail to impress. The contrast ratio offered is 25000:1 with high XGA (1024×768) resolution, which means the projected image would be crisp and clear. If you are wondering about the lamplamp’se, be assured, it’s 15000 hours in Eco mode, which will go a long way without demanding extra maintenance.

  • Can connect to a broad spectrum of devices with HDMI, VGA, and USB connectivity.
  • Powerful 10-watt speaker for clear audio.
  • Features multiple connection ports such as USB power, RS232, HDMI, VGA, composite and audio in/out.
  • Low 27dB noise level.
  • Built-in 10-watt speaker.
  • Might get hot with extended usage.
  • The instructions provided with the package could be confusing.

8.Be nQ HT2150ST Short Throw Projector

Key Specifications

  • Hardware Interface: VGA, D-Sub
  • Mounting Type: Ceiling Mount
  • Wattage: 353 watts
  • Image Brightness: 2200 lumen
  • Image Contrast Ratio: 15000:1
  • Item Dimensions: 4.79 x 14.98 x 10.91 inches
  • Item Weight: 7.93 lbs

This projector is mainly advertised as a best gaming projector due to its remarkable input lag of only 16ms in Game mode. But that doesn’t mean you cannot put it to business use. For example, it would be a pretty decent fit for your compact meeting room. With RGBRGB 6x speed color wheel and Rec.709, it gives out impeccable color accuracy in projection. Though the lumen rating for white light output might seem like a drawback to you, there’s nothing to worry about. The overall color brightness is excellent in all modes, and the colors in the image saturate well.

As you must have gathered from the name, this device enables short-throw projection. From a distance of 3 feet, you can project up to a 100″ screen. Since it offers vertically keystone correction and 1.2x zoom, setting it up isn’t tiring at all.

  • Offers HDMI connectivity.
  • Short input lag time of 16ms only.
  • Priced less than its competitors.
  • 1080P high resolution.
  • Inbuilt 10-watt speaker
  • Lower Brightness, rated at 2200 lumens.
  • No lens shift.

9.ViewSonic High Brightness Projector

Key Specifications

  • Hardware Interface: VGA, Serial Interface, HDMI
  • Wattage: 260 watts
  • Brightness: 3800 Lumen
  • Image Contrast Ratio: 22000:1
  • Item Dimensions: 4.33 x 11.57 x 8.58 inches
  • Item Weight: 7.14 lbs

With 10-bit color processing and a high 22000:1 contrast ratio, ViewSonic PA503S can protect crystal-clear images. Many projectors offer many bells and whistles, which are sometimes just too much to invest in, especially when you know about your requirements. This equipment is a cost-effective option for you that would cater to all your meeting and conference-related needs and provide you with the comfort of operation you always long for.

What catches our eyes is the SuperCool Technology this unit features. It allows the image to show in its true-to-life form and avoids hyperpigmentation or uneven coloring. The remote control helps users to navigate quickly and makes their experience smooth. If connectivity is your concern, this model by ViewSonic has multiple options like HDMI, VGA in/out, Audio in/out jack, RS232, USB, and composite. With various power-saving modes like Eco and auto-sleep mode, it will significantly cut down your additional costs.

  • Lightweight and portable.
  • 3600 Lumen brightness makes the screen visible in a well-lit room too.
  • Long lamp life of 15000 hours in Eco mode and 4500 hours in normal mode.
  • Inbuilt mono speaker.
  • 3D support.
  • Lacks Bluetooth compatibility.
  • Offers low resolution (800×600).

10.GooDee HD Video Projector

Offering 1920x1080p resolution, the projector definitely would enrich the viewing experience of your team members and keep them engaged. A contrast ratio of 5000:1 projects sharp and accurate images in any kind of lighting and environment. GooDee video projector is compatible with many devices like TV boxes, laptops, SD cards, Smartphones, DVD /VCD players, etc., which makes its usage flexible. Moreover, since it weighs only 5.7 pounds, it is easily installed anywhere in the room and portable.

Talking about the price, this projector is a steal. It’s not only affordable but offers outstanding performance with high-end features. Coming with a stereo speaker, you would not need to attach any additional audio device. Lastly, this video projector is installed with a unique cooling system that reduces the fan noise and makes your experience smoother than ever.

  • 50000 hours of Lamp life.
  • HDMI connectivity (2 ports available)
  • Apt for both indoor and outdoor use as the brightness rating is 7500 lumens.
  • Budget-friendly
  • Portable as it weighs only 5.7 pounds.
  • It doesn’t support wifi.
  • The device gets hot with continuous use.

Things to Consider Before Buying a Conference Room Projector: Buying Guide

As available in huge varieties, it is often confusing to choose the right projector for your conference room. With the 10 best projectors for conference rooms listed above, each comes with its own set of advantages and disadvantages.

To help you out, this is a brief guide on how to select the right projector for your conference:

Conference room size and projection

A projector with a brightness ranging between 3000-3500 lumens is perfect for small conference rooms with a capacity of people up to 10. For a medium-sized conference room accommodating 20 people, as the projection size enhances, it is recommended to go for a projector with 3500 to 5000 lumens.

Installation requirements

If the projector is required to move from one conference room to another or at your client site for presentations, choosing a portable and lightweight conference projector is essential. Many projectors come with an impressive carrying case and additional accessories to make it a worthy deal for you.

Small meeting rooms with space constraints require horizontal and vertical corrections to project the image accurately incorrect aspect ratio.

Source of projection

Considering the requirement for your business meetings at the conference room, you can choose the projector that can accommodate maximum projection requirements with its single space. Say, connecting with smart devices is convenient if the projector is equipped with Wi-fi facilities.

Frequently Asked Questions

Can we use the Projector for the Zoom meeting?

Yes, you need to connect your projector to your PC/laptop. Using the mirror imaging function, you can use the projector for your zoom meetings efficiently.

How many Lumens Projectors are Good for the Conference?

For smaller setups and rooms, a conference projector with 3000-3500 lumen brightness is ideal. Other factors such as contrast ratio and the type of display also make an impact on the image/video projection.

Which is a better short throw or loa ng throw?

If you are going to install your projector in a small conference room, a short-throw projector is highly recommended to produce a desirable large image size at a short distance. For large conference rooms with a capacity of more than 50 people. Long-throw projectors should be considered.


Projectors have become an indispensable part of business meetings today. Organizations are not shying away from investinin g the best of projector technology to organize impactful meetings with higher productivity. While each projector listed above stands out in terms of features, still choosing the best one for yourself largely depends on your preferences.

Say. Businesses looking for the best audio projectors should consider Optoma X400LVe Professional Projector while people having a preference for high-quality images to deal with content-rich data successfully chose Optoma EH412 Projector.

So, which conference room projector stands best for your business?

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